Exhibit at ACT Expo 

The ACT Annual Meeting and Exhibition provides exhibitors with a unique environment. Nearly 1,400 toxicologists, research scientists, industry consultants, and other professionals are in one location, and there are networking and marketing opportunities at every turn.

The Exhibit Hall is where attendees can learn about products and services relevant to toxicologists. In addition to the scientific posters in the hall, coffee breaks, an evening social, and other special events allow meeting attendees plenty of opportunities to visit the exhibition, discuss their needs, and find solutions from trusted industry suppliers. The size of the meeting is especially conducive to intimate and relaxed interactions between participants and exhibitors.

Organizations that have not exhibited at the ACT Annual Meeting are subject to the approval of the American College of Toxicology Council. Companies must demonstrate relevance to the field of toxicology. ACT reserves the right to refuse applications that do not meet the standards and relevance to the professional interests of ACT members and meeting registrants as required or expected.

Booth Pricing and Information

For-Profit Booths: An inline booth costs $3,000.00, and a corner booth costs $3,250. The generous booth package includes two Full Registration Badges, an 8’ high back, and a 3’ high side drape, a 6’ draped table, two chairs, one wastebasket, a 7"x 44" Standard Booth Identification Sign, and Booth Number Floor Stickers. 

Nonprofit booth fee: $2,000.00 (for qualified non-profit organizations). The generous booth package includes one Full Registration Badge, an 8’ high back drape and 3’ high side drape, a 6’ draped table, two chairs, one wastebasket, a 7"x 44" Standard Booth Identification Sign, and Booth Number Floor Stickers. ACT assigns nonprofit booths after all other booths have been confirmed. Nonprofit organizations that prefer to select their booth space must pay the for-profit rate. Nonprofit organizations may apply for a booth after June 1, 2025.

The exhibit hall is carpeted, and exhibitors are not required to provide carpet. However, exhibitors may rent booth carpets through the ACT General Services Contractor.

Priority Points System: 

Exhibit space sales are conducted on a priority point-based system. Exhibitors receive one point yearly, regardless of the number of exhibit spaces utilized. In the case of company mergers or acquisitions of another exhibiting organization, ACT will use the higher number of points accumulated by either organization. The Exhibits Manager must be notified of company mergers or acquisitions in writing and include a public transaction announcement. If an exhibitor does not exhibit for two (2) or more consecutive years, their priority points will be returned to zero. Once booths become open to the public, booths are sold on a first-come, first-served basis based on space availability. The 50% booth deposit must be paid upon booth confirmation to guarantee space reservation. 

Exhibit Space Cancellations and Reductions in Space: 

In the event of booth cancellation or downsizing, the exhibitor must notify the College in writing, or refunds will not be considered. If a company cancels its space, the cancellation fee will be 50% of the booth fee if canceled before July 1, 2025. The company is responsible for 100% of the exhibit booth if canceled or reduced in size on or after July 1, 2025. Organizations reducing exhibit space will be assessed a fee as liquidated damages for exhibit space reductions based on the following: On or before July 1, 2025 - 50% of the reduced exhibit space cost and 100% on or after July 2, 2025.  Full details can be found in the Exhibitor Rules and Regulations. 

Sharing Space: 

Exhibitors shall not assign, sublet, or share the whole or any part of the exhibit spaced contracted to them with another organization. The exhibitor agrees to limit the service and/or materials displayed in the assigned exhibit space to those purveyed only by the exhibitor.

Questions?  Please contact Karen Cook, Exhibit Sales Manager, at exhibits@actox.org, 703.547.0875 ext. 1423.
 
Solicitation on the show floor, at the ACT Annual Meeting, and/or to ACT attendees and exhibitors by anyone other than approved exhibitors and vendors is strictly prohibited.