- Exhibiting organizations and Diamond and Platinum Level Annual Meeting Supporters are eligible to host an EHP.
Application Information
The content presented in the EHP must be well-balanced, grounded in sound scientific principles, and offer attendees an objective perspective. EHP proposals will be evaluated based on their capacity to deliver educational content distinct from the official ACT Annual Meeting program. ACT cannot guarantee the avoidance of overlap with other Exhibitor-Hosted Programs. The ACT Education and Program Committee chairs approve applications, and room assignments will follow the order of application receipt.
There is no application fee. Host organizations selected to present an Exhibitor-Hosted Program will be assessed $1,500 for each approved session and are limited to one session per exhibitor. Completed applications are approved, and rooms are assigned on a first-come, first-served basis, with a deadline for application set on July 31, 2025. If spots remain available after this date, exhibiting organizations and previously approved Platinum Annual Meeting Supporters may request an additional session.
Rules & Regulations
1. The American College of Toxicology's name and logo are the exclusive property of, and trademarked by, the American College of Toxicology (ACT). Aside from the approved wording, the ACT name, insignia, logo, acronym, or any reference to the ACT scientific meeting may not be used in mailing pieces, signs, advertising, or promotions in any media or on descriptive product literature either inside or outside of the exhibit area, before, or after the meeting without written consent of ACT.
2. ACT reserves the right to review all mailings, promotional items, and activities to publicize any EHP over the official conference dates. All brochures, invitations, announcements, posters, agendas, speaker descriptions, evaluations, postcards, website listings, other promotional and meeting materials, and enduring materials must be approved by ACT before printing or release.
3. ACT prohibits distributing meeting announcements or promotional materials within the Annual Meeting-affiliated facility. Hotel room drops must be arranged through ACT (additional fees apply). Promotion from within your company's exhibit booth is permitted.
4. Sessions are limited to 55 minutes per session and will be set for approximately 50 people.
5. Hazardous materials and live animal testing are prohibited during the sessions. Studies involving animal experimentation must have been conducted according to the College's criteria for the care and use of animals in research.
6. Only the approved hosting company can be promoted during this program; no other company or consultancy can be verbally or graphically promoted in the presentation.
7. The deadline for submission is July 31, 2025.
8. Full payment is due upon acceptance of the application. Payment should be received within 30 days of approval notification to maintain your scheduled timeslot. The program will be canceled if payment is not received within 30 days of approval notification.
9. Application for an EHP signifies that you agree to comply with the financial, administrative, and other responsibilities associated with this meeting. All EHP requests are subject to ACT's approval.
10. To receive a refund, cancellations must be submitted to ACT in writing by August 4, 2025, via letter, email, or fax5. The refund is subject to a $100 administrative fee.
If the above rules are not fully adhered to, ACT reserves the right to cancel the event at any time.
Marketing & Promotions Guidelines
Exhibitor-Hosted Programs will be promoted as part of the Annual Meeting via listing in the event App, on the ACT website, an email broadcast message promoting all approved EHPs, and via signs at the live meeting.
In addition to the promotional support offered by ACT, EHP hosts can purchase a dedicated email broadcast message to be sent to registered attendees for $1,000. If interested, please check this option on the application form. A sign will be placed in the corridor with a complete listing of that day's EHPs.
Host organizations are provided one sign outside the Exhibitor-Hosted Session room up to 60 minutes before the session's commencement and will be removed immediately after its conclusion. The placement of signs is subject to the discretion of ACT Event Management.
One sign may be displayed in the host organization's exhibit booth.
All flyers related to the Exhibitor-Hosted Program are restricted to distribution in the host organization's booth. Personnel or agents are not permitted to distribute any literature associated with the session on-site beyond the confines of the organization's exhibit booth.
Exhibitor-Hosted Program Schedule—4 Slots per Session:
|
Sunday, November 16
SESSION 1 |
Monday, November 17
SESSION 2 |
Tuesday, November 18
SESSION 3 |
Wednesday, November 19
SESSION 4 |
| AM |
|
7:00 AM–7:55 AM |
8:00 AM–8:55 AM |
7:00 AM–7:55 AM |
| PM |
12:00 Noon–12:55 PM |
12:00 Noon–12:55 PM
- FULL |
12:00 Noon–12:55 PM
- FULL
|
12:00 Noon–12:55 PM |
There are a maximum of four (4) EHP rooms per session daily. Please provide 3 Session Preference Timeslots
These program slots are expected to fill very quickly. For more information
, please email the exhibits manager or call 703.547.0875 ext. 1423.