Exhibitor Representatives, Badges, and Lunch Vouchers

Exhibitor Representative

The exhibiting company will name one person as its duly authorized representative, who is responsible for the exhibit and hereby accepts and assumes all responsibility for all representatives or alternates in attendance at its exhibit throughout all exhibit periods.

If at any time the representative for your company changes, you must contact Erika Ortiz-Ramos, erika@surgery.org. 

The Aesthetic Society will not be responsible for materials not forwarded to the appropriate representative unless we are advised via email to erika@surgery.org that the representative has changed.

If you require that an additional company representative receives meeting information, it is the sole responsibility of the authorized company representative to forward all materials.

All company representatives manning the booth, must remain in the booth space at all times.  Solicitation outside of your booth or in the aisles is not allowed.

Please do not leave your booth unattended for long periods of time.  See Conduct of Exhibits.

It is The Aesthetic Society/ASERF policy that ONLY convention registrants, whether physician, guest or bona fide exhibitor, be allowed in the exhibit area.

The Aesthetic Society appreciates each and every exhibitor and has worked hard to acknowledge your commitment to our mission and supporting our members. We are looking forward to a great meeting where you will experience new and exciting activities in The Aesthetic Marketplace!

Badge Registration

You will receive an email with a link to register your booth staff. Please log in using the credentials in the body of the email. This is the same password you used to update your booth information and to submit your booth description. Deadline to submit your badges is March 31, 2021.

NEW - IMPORTANT!! When registering booth staff, it is important that their email address is provided. They will receive a badge registration confirmation email. They will be required to have this email with the bar code in order to retrieve their badge when they arrive to the convention center. WE ARE NOT PRE PRINTING BADGES. Once they arrive to the convention center, they will go directly to the Badge Pick Up area, scan the bar code and print their badges.

Name badges are required for entrance to the Aesthetic Marketplace. This includes temporary staff, models, etc.

A total of six complimentary badges may be issued for each 10x10 booth space in order to provide adequate staffing for the booth and ensure break and lunchtime coverage. Only four exhibitor representatives may occupy each 10x10 booth space at one time. Only employees of the exhibiting companies may register as exhibitors for the meeting.

The fee for each additional PRE-ORDERED badge is $50 USD.  ALL badges ordered after the deadline of March 31, 2021 or requested on-site at the meeting will be $75 each USD, regardless of the number originally allotted or balance of badges remaining after deadline. This includes, incorrect spelling, name changes, any and all adjustments.  No exceptions.

Any representative who must register on-site must go to Exhibitor Registration. They must bring a business card with their name from the exhibiting company, a letter from the exhibiting company on company letterhead or be accompanied by the exhibiting company's primary contact representative.  No exceptions.  The fee for this badge will be $75 USD.

REMINDER!!! State issued identification, company picture ID or passport is required in order to pick up your badge.

Lunch Vouchers

Two complimentary exhibitor lunch vouchers, per 10x10 booth/100 sq. ft., per day will be provided to each exhibiting company on Saturday, Sunday and Monday. For example, if you have a 10x10 booth, you will receive six lunch vouchers in total. These vouchers should be used over the course of the three days. 

Vouchers can be used in the concession stands inside of The Aesthetic Marketplace. Exhibitors WILL NOT receive boxed lunches. Although there will be seating in the atrium, we encourage all exhibitors to please return to the hall and have lunch with the attendees.

Each voucher will be valued at $23 USD. Please try and use the full value – a refund will not be provided.

The exhibiting company's primary contact representative will need to retrieve these from Exhibitor Registration.

Additional lunches – NOT vouchers - can be purchased at the food court and/or concession stands.