Please select from one of the options above. You will only be able to select/manage your booth if you are logged in (if you are logged in, it will say your company name in the top left corner of this page)

A booth reservation does not include any carpet or furniture. If you would like any furnishings for your booth (table, chair, displays, etc.) you will need to arrange for these through Freeman or may bring your own. Pipe and drape is provided for many booths, as listed below:

  • In-line/linear booths: 3′ high side drape and 8′ high back drape is provided along with a small identification sign with your company name.
  • Island booths: Blank space. No drape or ID sign will be provided. Booth is a blank space.

All booths are required to have carpet or some sort of floor covering in their booth. Carpet may be ordered through Freeman or exhibitors may bring in their own carpet or floor covering. 

In instances where bare concrete is complementary to the exhibit, exceptions may be made by show management with prior written approval to the show.

Booths that do not have carpet or floor covering by 7:00pm on Monday, April 10 (final set-up day) will receive "forced carpet", installed by Freeman and billed to the exhibitor.

All furniture, carpet, displays, as well as labor and cleaning services may be ordered through Freeman Decorating here
The convention center is in charge of all electricity, water, air, or other utilities. You can find information on ordering this in the “Freeman Online Exhibitor Services Kit” by clicking "Browse Catalog" and then scrolling down to “Facility Services”

The official Lead Retrieval services provider of the Craft Brewers Conference is American Tradeshow Services (ATS). Lead retrieval services allow exhibitors to scan the badges of attendees who visit their booth, obtaining full contact information including email addresses so that you are able to reach out to them after the show.

To order that service, you can do so online here: Lead Retrieval Order (Username: CBCBA2017 / Password: 3717)

 

You can certainly order food to provide to attendees by contacting the convention center caterer, Centerplate.

The Walter E Washington Convention center is subject to the Labor Union Jurisdiction rules, as are all exhibitors. The basic meaning of this is that the center enforces a "one-person, one-trip, hand-carry" rule. Details on the labor jurisdictions and what exhibitors are and are not allowed to do may be found in the Baltimore/Washington Area Union Regulations 

Here are the basics, but please review the document for more detailed informatoin:

  1. One (1) person from an exhibiting company is permitted one (1) trip to hand-carry items into the facility. 
  2. Dollies, hotel carts, hand trucks, etc. are not permitted and may only be used by union laborers
  3. Exhibitors are not permitted to use power tools (electric drills, power saws, etc.). Manual tools (hammers, screwdrivers, etc.) are allowable within reason.

The sharing of one exhibitor's booth space by another company with its own products (co-exhibitor) requires a separate application, approval by show management, as well as a $300 USD fee per co-exhibitor. 

Co-exhibitors receive a separate listing in conference materials (online only, after February 27), but will not receive additional badges or visitor passes. The primary exhibitor receives and manages all badges/passes associated with the booth space.

Responsibility for ensuring that co-exhibitors fulfill all commitments shall rest with the principal exhibitor, in addition to the co-exhibitor. 

Co-exhibitor listing will take effect on website after $300 co-exhibit fee payment is received, as well as information below. 

To request a co-exhibitor listing, please email williams@brewersassociation.org with the following:

  • Current exhibitor company name
  • Co-exhibitor company name
  • Co-exhibitor company address
  • Co-exhibitor contact person full name
  • Co-exhibitor contact email address
  • Bill $300 co-exhibitor fee to: Primary Exhibitor/Co-exhibitor

Please review the schedule and logistics page here for official move-in and move-out times. 

Late Set up / Forced Setting of Exhibits
All displays must be in place and display material, cartons and refuse removed from the aisles by 7:00pm, April 10, to facilitate the placement of aisle carpets.

Late Installation: If installation of any exhibit has not started by April 10 at 7:00pm and no arrangements for move-in have been made, show management may arrange to erect the exhibit and exhibitor will be billed for, and agrees to pay for, all charges incurred. Show management shall not be liable for damages that may occur during the exhibit move-in.

Early Tear Down:

Exhibitor shall not initiate tear-down, packing, or abandon exhibit prior to close of exhibition hall.
In the event exhibitor begins teardown prior to the close of exhibits, exhibitor will be issued a loss of 3 priority points. 

  • Linear Booth: Linear booths, also called “in-line” booths, are generally arranged in a straight line and have neighboring exhibitors on their immediate right and left, leaving only one side (the front) exposed to the aisle (with the exception of "corner" linear booths).  Booths are arranged in 10 feet x 10 feet increments (up to a max of 10x40) and include an 8 feet high draped backdrop and three feet high side rail/drape.
    • Corner Booth: same as above, but with 1 exposed corner/2 open aisles on either side.
  • Peninsula/Split Island: A peninsula booth is exposed to aisles on three sides, and comprised of a minimum of four booths. There are two types of peninsula booths: (a) one which backs to linear booths, and (b) one which backs to another peninsula booth and is referred to as a “split island booth.”
  • Island: An island booth is any size booth exposed to aisles on all four sides.

Dependent on booth size/type:

  • Linear ("In-Line") Booth: The maximum height of 12 feet (3.66 meters) is allowed only in the rear half of the exhibit space, with a 4 foot (1.22 meter) height restriction imposed on all materials in the remaining space forward to the aisle. Note: When three or more linear booths are used in combination as a single exhibit space, the 4 foot (1.22 meter) height limitation is applied only to that portion of exhibit space which is within 10 feet (3.05 meters) of an adjoining booth.
  • Peninsula Booth: height range allowance is 16 feet (4.88 meters), including signage for the center portion of the back wall. Double-sided signs, logos and graphics shall be set back 10 feet (3.05 meters) from adjacent booths.
  • Island Booth: 20 feet (6.10 meters), including signage.

We use the International Association of Exhibitions and Events™ (IAEE) Guidelines for Display Rules & Regulations 2014 Update.

Regulations by booth type may be found on pages 4 through 10. 

For specific questions on items not covered in this document, please contact show management. Rare exceptions to these guidelines may be made at the discretion of show management. 

You must notify show management prior to March 31 if you plan to display a vehicle at the show, and must adhere to the following conditions for display. A mandatory $350 vehicle fee will be assessed by Freeman Decorating for all vehicles and includes inspection of the vehicle to meet proper display conditions as well as spotting services for placement of the vehicle on the show floor.

Liquid- or gas-fueled vehicles, equipment, boats or other motor crafts must be maintained in the following condition when displayed or stored inside of the Center:

• Batteries must be disconnected.

• Fuel in fuel tanks cannot exceed one-quarter tank or 5 gallons (19L) (whichever is least).

• Fuel tanks and fill openings must be closed and sealed to prevent tampering (tape may be used).

• Vehicles, fueled equipment, boats or other motor craft equipment cannot be fueled or defueled within the building. 

No. Exhibitors are not allowed to serve or dispense beer (even for display purposes only) from their booth. Beer service is restricted to Sponsored Beer Stations only. All sponsored beer station opportunities are currently filled, but if you’d like to inquire about future opportunities, please contact advertising@brewersassociation.org.
Exhibitors receive up to three (3) complimentary BrewExpo America® Trade Show Only badges per 100 square feet of exhibit space. Exhibitors with spaces larger than 600 square feet will receive a maximum of 18 trade show only badges.
  • Trade show badges include: access to exhibition halls during official trade show hours as well as setup and dismantle days. 
  • Trade show badges do not include: access to conference seminars, keynote / general sessions or official welcome reception

Additional Badges (for purchase): Additional Trade Show Only badges may be purchased at a price of $200 each for Brewers Association Members or $300 each for non-members.

Full Conference Upgrades (includes seminars): may be purchased for $300 for BA Members / $400 for non-members. These badges include access to the trade show as well as educational seminar.

Note: exhibitor badges may only be used for active exhibitor staff who will be working the booth during the show (not for clients, guests, etc.)

Yes, the attendee list is available by request to show exhibitors once prior to the show.

A finalized attendee list will also be emailed to exhibitors approximately 2 weeks after the end of the show.

Please note: the attendee list does not contain email addresses nor is this information available for purchase. If you choose to purchase the lead retrieval service available from the show at your booth, you will be able to collect email addresses for each attendee badge that you scan.

Exhibitors may order that service online here: Lead Retrieval Order (Username: CBCBA2017 / Password: 3717)

Please visit the Hotels & Travel page for the most up-to-date list of hotels at which we have discounted rates. Rooms are limited, and the discounted rates expire on March 31, so if you are not finding what you'd like, you can always check your favorite travel site for other options.

For large group bookings or for inquiries or problems with existing reservations, please reach out to Anjlie Patel with our housing partner, Conference Direct (anjlie.patel@conferencedirect.com)

Move-in:

Move-in time slot is determined by booth size, as per the schedule shown here: https://www.craftbrewersconference.com/exhibitor-info/schedule-logistics

If your freight/materials are arriving to show-site via a commercial carrier: all drivers must report to the Marshalling Yard first during the specified move in time for your booth. They will then be directed to the convention center for off-loading. Any carriers that show up directly to the convention center will be re-directed to the Marshalling Yard to be assigned a loading time & dock. See attached for Marshalling Yard directions.

If you are bringing your freight/materials using a privately owned vehicle (POV – non-commercial vehicle): You may proceed directly to the convention center docks during your specified move-in time. See attached for map.

Move-Out Procedure:

Exhibitors may begin dismantling their booth immediately after show end, 3:00pm Thursday, April 13.

  • Freeman will begin delivering empty boxes/crates, based on booth size (see below) about 2~ hours after the show ends, once aisle carpet is pulled up.
  • Exhibit Hall Open to Exhibitors for Dismantle:
    • Thursday: 3:00pm – 11:50pm
      • Exhibitors may come & go within this timeframe, but must be back inside the building by 9:45pm
      • Exhibitors leaving/re-entering the convention center must do so through the Mount Vernon Street entrance doors.
    • Friday: 8:00am – 6:00pm (only larger exhibitors 400+ Square feet)
      • 8:00am: Mount Vernon Street doors open to exhibitors for convention center access
      • 6:00pm: Mount Vernon Street doors close. Move out ends.

When your empty boxes/crates will be delivered:

  • Booths 100-300 sq ft – by 7:00pm Thursday.
  • Booths 400 sq ft or larger – will receive their empty boxes/crates, at the latest, by 10:00pm Thursday.
    • Because of this timeframe, exhibitors with larger (400+ sq ft) booths are free to leave and come back to the convention center on Thursday evening to finish dismantling.
    • All exhibitors must stop dismantling by 11:59pm on Thursday.

All outbound shippers/freight carriers hired to pick up your shipment must check in at the Freeman Marshalling Yard before proceeding to the convention center (see attachment) by the specified driver check in time below

Booth Size

100-300 Sq Ft

400-800 Sq Ft

900+ Sq Ft

Empty crates/boxes delivered

By 7:00pm Thursday

By 10:00pm Thursday

By 10:00pm Thursday

Driver/carrier must check-In no later than)

Thursday, 8:00 pm

Friday, 8:00am

Friday, 2:00pm

Move-Out must be finished no later than:

Thursday, 11:59pm

Friday, 12:00pm (noon)

Friday, 6:00pm

The sharing of one exhibitor's booth space by another company with its own products (co-exhibitor) requires a separate application, approval by show management, as well as a $300 USD fee per co-exhibitor. 

Co-exhibitors receive a separate listing in conference materials (online only, after February 27), but will not receive additional badges or visitor passes. The primary exhibitor receives and manages all badges/passes associated with the booth space.

Responsibility for ensuring that co-exhibitors fulfill all commitments shall rest with the principal exhibitor, in addition to the co-exhibitor. 

Co-exhibitor listing will take effect on website after $300 co-exhibit fee payment is received, as well as information below. 

To request a co-exhibitor listing, please email williams@brewersassociation.org with the following:

  • Current exhibitor company name
  • Co-exhibitor company name
  • Co-exhibitor company address
  • Co-exhibitor contact person full name
  • Co-exhibitor contact email address
  • Bill $300 co-exhibitor fee to: Primary Exhibitor/Co-exhibitor

Please review the schedule and logistics page here for official move-in and move-out times. 

Late Set up / Forced Setting of Exhibits
All displays must be in place and display material, cartons and refuse removed from the aisles by 7:00pm, April 10, to facilitate the placement of aisle carpets.

Late Installation: If installation of any exhibit has not started by April 10 at 7:00pm and no arrangements for move-in have been made, show management may arrange to erect the exhibit and exhibitor will be billed for, and agrees to pay for, all charges incurred. Show management shall not be liable for damages that may occur during the exhibit move-in.

Early Tear Down:

Exhibitor shall not initiate tear-down, packing, or abandon exhibit prior to close of exhibition hall.
In the event exhibitor begins teardown prior to the close of exhibits, exhibitor will be issued a loss of 3 priority points. 

An Exhibitor Appointed Contractor (EAC) is any company other than the designated official contractors (Freeman Decorating, Hi-Tech Electric, Centerplate, other convention center utility or service provider), that provide services such as display installation and dismantling, models, florists, photographers, audio visual firms, etc. and which may require access to exhibitor’s booth space any time during installation, event dates or dismantling.

This applies to any company hired by an exhibitor for any portion of setup that is not one of our designated official contractors.

An EAC form is required 30 days prior to the start of show only if an exhibitor has hired and EAC for any portion of booth setup or dismantling. 

Please complete and upload your EAC form in the "Forms" section of the exhibitor portal, here

The Craft Brewers Conference & BrewExpo America logo may only be used to promote the company's attendence at the show. The logo may not be used to create merchandise or giveaways before, at, or after the show without prior, written approval from show management. 

Logo links:

Exhibitors are advised to carry floater insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person and property of others. It is further understood and agreed that the Brewers Association and the Convention Center shall in no event be held liable to an exhibitor for any lost profits, sales, business opportunities or any other type of direct or consequential damages alleged to be due from a breach of this contract.


The exhibitor shall obtain and provide to the Brewers Association Insurance partner: Rainprotection.net (sales@rainprotection.net) , at least 30 days prior to the time of occupancy as described herein, an insurance certificate reflecting insurance policies providing Workers Compensation and Liability coverage which shall be in effect for the duration of the scheduled event.

If exhibitor does not currently have insurance and wishes to purchase it, they may do so through Rainprotection.net here.

Yes, all booth staff must be pre-registered for the show (by March 24). Failing to do so will cause long delays when checking in at the event.

Instructions on how to do this were sent out via email to the primary booth contact, but if you need this information again, please request it by emailing williams@brewersassociation.org (be sure to include your company name).

Exhibitors receive up to three (3) complimentary BrewExpo America® Trade Show Only badges per 100 square feet of exhibit space. Exhibitors with spaces larger than 600 square feet will receive a maximum of 18 trade show only badges.
  • Trade show badges include: access to exhibition halls during official trade show hours as well as setup and dismantle days. 
  • Trade show badges do not include: access to conference seminars, keynote / general sessions or official welcome reception

Additional Badges (for purchase): Additional Trade Show Only badges may be purchased at a price of $200 each for Brewers Association Members or $300 each for non-members.

Full Conference Upgrades (includes seminars): may be purchased for $300 for BA Members / $400 for non-members. These badges include access to the trade show as well as educational seminar.

Note: exhibitor badges may only be used for active exhibitor staff who will be working the booth during the show (not for clients, guests, etc.)

Additional Badges (for purchase): Additional Trade Show Only badges may be purchased at a price of $200 each for Brewers Association Members or $300 each for non-members.

Note: exhibitor badges may only be used for active exhibitor staff who will be working the booth during the show (not for clients, guests, etc.)

Your exhibitor trade show only badge includes access to the three days of the BrewExpo America trade show only, as well as associated sponsored demonstrations and hospitalities that take place within the trade show.

Exhibitor trade show only badges do not include access to any of the official Craft Brewers Conference educational seminars (including keynote and/or general sessions), however, "full conference upgrade" badges are available for purchase, and include access to educational seminars. 

Yes, as part of your booth, you will receive ten (10) 1-day Visitor Passes for the BrewExpo America trade show. Each visitor pass is good for access to 1 day of the trade show and can be used for guests, clients, etc.

Note: all attendees of BrewExpo America must be 21+ years of age with valid photo ID showing proof of age. Anyone under 21 years of age will not be allowed at the show. 

To modify a registration, you'll need the email address and associated reference number (an 8-digit number provided in the original confirmation email you should have recieved) for the existing registration. To modify the registration, please either follow the "Modify Registration" option in the original confirmation email you recieved, or:

  1. Proceed to www.CraftBrewersConference.com
  2. Click one of the red "Register Now" buttons (typically found on the right side of the page)
  3. Click the "Modify Registration" button
  4. Enter the email address and reference number of the existing regisration you'd like to change
  5. Proceed with the changes

Please visit the Hotels & Travel page for the most up-to-date list of hotels at which we have discounted rates. Rooms are limited, and the discounted rates expire on March 31, so if you are not finding what you'd like, you can always check your favorite travel site for other options.

For large group bookings or for inquiries or problems with existing reservations, please reach out to Anjlie Patel with our housing partner, Conference Direct (anjlie.patel@conferencedirect.com)

Yes, Friday March 24, 2017 is the deadline to register staff. Please do so before this date. 

During Set Up and Tear Down: Due to operation of heavy equipment and forklifts during this time, children under 18 years of age are not allowed in the exhibit hall during set up/tear down.

During Show Hours: Babies/Toddlers, if carried or in stroller at all times, are allowed. Children under 21 are not allowed in the conference unless prior arrangements are made with show management. 

To make edits to existing registrations, just click any of the “Register Now” buttons on www.CraftBrewersConference.com and use the “Modify Registration” option to adjust the registration. You'll need the "Reference Number" (8-digit confirmation number from original registration) and email address used for the original registration to access and update the existing registration. 
Booth pricing for Brewers Association member companies, non-member companies, as well as what is included with the booth reservation, may be found here: http://www.craftbrewersconference.com/exhibitor-info/pricing

Yes, the attendee list is available by request to show exhibitors once prior to the show.

A finalized attendee list will also be emailed to exhibitors approximately 2 weeks after the end of the show.

Please note: the attendee list does not contain email addresses nor is this information available for purchase. If you choose to purchase the lead retrieval service available from the show at your booth, you will be able to collect email addresses for each attendee badge that you scan.

Exhibitors may order that service online here: Lead Retrieval Order (Username: CBCBA2017 / Password: 3717)

Yes, booths are still available. To reserve a booth:

  1. If you've exhibited before, log in with your company password (if you don't remember your password, use the "Email my login info" link to have it sent to you.
  2. If you've never exhibited, please click here to create your login and to reserve booth.

Each 10x10 space includes:

  • Three (3) complimentary exhibitor badges good for access to trade show only (per 100 sq ft of space)
    • Exhibitor Badges include access to the trade show only (Wed., Thurs., and Friday). Does not include conference seminar access.
    • Additional Trade Show-only Exhibitor badges are available for purchase ($200 BA Members / $300 Non-Members)
    • Full Conference upgrades (to include Seminars) may be purchased separately ($300 BA Members / $400 Non-Members)
  • A short company description for web site exhibitor listing and in the show directory
  • Booths do not include carpet/floor covering or any furnishings (tables, chairs, etc.). All floor coverings, furnishings, A/V or internet needs for the booth are the responsibility of the exhibitor. Options for these items as well as estimated costs may be found in the "Freeman Exhibitor Services Kit"
The terms and conditions may be found here and all exhibitors are required to agree to these terms and conditions at the time of booth reservation.